Executive Assistant - Hospitality
For two decades, The Star Sydney has been a local landmark, deeply ingrained in Pyrmont and Darling Harbour. Committed to our communities, we strive to create fun in trusted destinations as Australia's premier entertainment hub. The Darling, and state-of-the-art venues including The Star Event Centre and The Lyric Theatre have hosted prestigious events and international acts. With extraordinary dining options, including Sokyo, BLACK Bar and Grill, Cucina Porto and our vibrant Sports Bar where the action is live and loud, we are dedicated to delivering the ultimate entertainment, hospitality, and dining experiences for all.
The Executive Assistant - Hospitality role reports directly to the General Manager Food & Beverage and provides high level efficient, confidential and comprehensive administrative support to the General Manager Food & Beverage and the General Manager Hotels This is a fantastic opportunity where you will be at the centre of it all, ensuring the smooth and efficient running of the Food & Beverage and Hotels teams’ office so that they in turn can support and meet the demands and needs of our growing business.
A few of your responsibilities:
- High administrative support inclusive of calendar and email management, internal paperwork, document production and reports, including highly confidential documents, arranging couriers, ordering office stationery and other supplies
- Coordinate and facilitate meetings inclusive of creating agendas, documenting and distributing minutes, and following up on action items
- Collect data and compile ad hoc and monthly reports for key stakeholders
- Complete credit card expense processing, manage payment of invoices and raising of purchase requisitions as well as assisting with all other accounting matters
- Prepare and complete all travel arrangements for the management team as required
- Provide administration assistance with department project working groups and internal events as required
- Assist with the onboarding and training of leadership roles in the department
- Support other Executive Assistants and Team Assistants in the business as required
Please note the role will require you to be onsite Monday to Friday 9am – 5:30pm and flexibility to work outside of normal office hours will be highly regarded.
What we will be looking for:
- Strong understanding of executive administrative functions and office practices
- Minimum of 2 years’ experience in providing high level administrative support
- Demonstrated ability to exercise initiative and discretion
- Demonstrated ability to prioritise and organise, along with well-developed decision making and time management skills
- Demonstrated ability to maintain a high level of confidentiality
- Excellent verbal and written communication skills
- Proficient in MS Office MS Office Suite Advanced Level, hospitality background
- Tertiary qualification in business administration or related field desirable
About you:
You pride yourself on offering exceptional executive support and thrive in a fast-paced, operational environment where your high attention to detail and customer centric approach ensures your success. You are naturally motivated to find workable solutions and can quickly prioritise and adapt. Above all, you enjoy working as part of a collaborative team and are approachable with a service excellence mindset, echoing the sentiment of our culture.
Your role will be pivotal in shaping the success of our Hospitality Leadership team and ensuring our venues meet the expectations of our guests, team members and community.
Please be aware that eligibility checks may be required as part of the recruitment process and ongoing employment for this position.
What we can offer you:
- Complimentary meal on site every day including hot meals, sandwich bar and more
- Discounted parking + other transport options
- Up to 30% discounts across award winning restaurants and accommodation
- Career development, training, and courses via The Star Academy – limitless career opportunities
- An organisation that values diversity, teamwork and being your best self
- Lifestyle discounts including gym memberships, retail discounts and dry-cleaning services
- Paid Parental leave from Day 1, Secondary Carer’s leave also on offer
Our culture
At The Star, we are committed to creating a diverse, equitable and inclusive workplace that we know will contribute to exceptional experiences for our guests, a great place to work for our team members and positive outcomes for our communities. We believe in authenticity that embodies our Company values = Build Memorable Connections, Own It, Lead with Integrity, and Take Good Care.
We welcome applications from all cultures, ages, religions, genders, LGBTQI+ people, Australia’s First Nations Peoples, and people with disabilities. We recognise the distinctive challenges that trans and gender-diverse applicants may encounter during the recruitment process. We offer a range of flexible working options for team members to find a balance between work and life that’s right for them and their unique well-being needs.
The Star was awarded WGEA Employer of Citation for Gender Equality (2022-24) and has been recognised as a 2024 GOLD Employer by the Australian Workplace Equality Index (AWEI), which evaluates LGBTQI+ inclusiveness in the workplace.
It’s your time to SHINE!
Click on the link below to make your next career move with The Star.
